Job Vacancy for Open Records Administrator at Harris County in Lazybrook – Timbergrove area, Houston TX
Harris County is currently accepting applications for the position of Open Records Administrator in the Lazybrook - Timbergrove area area. The job type available for this position is Full-time.
We are looking for candidates who possess proficient skills and have a minimum of beginners/seniors in the respective field. In addition to technical expertise, we highly value traits such as honesty, discipline, and a strong sense of responsibility in our prospective employees.
Harris County operates within the (according to the company) industry. If you are interested in applying for this position and joining our esteemed organization, we encourage you to submit your application promptly.
Job Information
| Company: | Harris County |
| Position: | Open Records Administrator |
| City: | Lazybrook, Timbergrove area, Houston TX |
| Province: | TX |
| Education: | Confidential |
| Employment Type: | Full-time |
Job Description
Position Description
The Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The Flood Control District has jurisdiction over the primary stormwater facilities in the county, which consist of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,00 acres and several wetlands mitigation banks including Greens bayou.
What you will do at Harris County Flood Control District:
In carrying out the role’s responsibilities, the office must exercise a high degree of discretion, initiative, and independent judgment. The position frequently interfaces with organizational leadership and staff to present recommendations, communicate requirements, and administer public information programs.
Essential Functions and Duties:
Open Records Management & Compliance:
- Receive, evaluate, and process all incoming PIA requests in compliance with state regulations.
- Act as the primary point of contact and implementor for requestors and internal stakeholders.
- Monitor and track request deadlines to ensure timely fulfillment.
- Communicate with requestors to clarify requests, provide updates, and manage expectations.
- Collaborate with County Attorney’s Office and organizational leadership to review responsive records, file exception requests with the Texas Attorney General, and apply appropriate redactions.
- Ensure confidentiality and protection of sensitive or exempted information.
- Assist organizational staff in understanding and abiding by public information policies and procedures.
Database Management & Documentation:
- Maintain comprehensive and up-to-date records in the request tracking system, primarily using the Harris County enterprise GovQA system.
- File and store documents in the District’s document management system as necessary.
- Make recommendations to improve document management systems.
- Record request details, deadlines, collected materials, and disposition for audit readiness.
- Generate periodic reports on request trends, department impacts, and compliance metrics.
- Ensure the District maintains the appropriate tools, systems, and databases to manage the public information process.
Policy Development & Oversight:
- Develop and document standard operating procedures for handling records requests.
- Stay updated on legal changes affecting public records and update protocols accordingly.
- Ensure all document management and data-sharing practices align with regulatory requirements and agency policies.
- Regularly evaluate and make recommendations for implementation of policy improvements to optimize response efficiency and reduce risks.
Internal Coordination & Process Optimization:
- Liaise with departments to facilitate document retrieval, review, and redaction.
- Promote best practices and educate District staff on public records procedures.
- Implement process improvements to streamline Open Records request handling and reduce response time.
- Provide reports and insights to agency leadership regarding Open Records request trends and operational efficiency.
- Train relevant personnel on Open Records compliance protocols and best practices for record handling.
Administrative & Interdepartmental Support:
- Situationally support or serve as a substitute for the Commissioners’ Court Coordinator. Assist with meeting preparation, documentation, and follow-up as needed.
- Represent the department at meetings with external consultants and agency stakeholders.
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email [email protected].
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Bachelor’s degree in Public Administration, Business Administration, Communication, Legal Studies, or a related field from an accredited college or university
Experience:
- Minimum of five (5) years of progressive experience in public records management, legal compliance, governmental operations, or a related administrative or legal field.
- Valid Class “C” Texas Driver’s License
- Strong knowledge of the Texas Public Information Act and related compliance requirements.
- Familiarity with legal and governmental documentation standards.
- Excellent organizational, analytical, and time-management skills.
- Proficient in using databases, spreadsheets, and digital document management tools.
- Strong written and verbal communication skills with attention to detail.
- Ability to work independently and collaboratively across departments.
- Skilled in handling sensitive information with a high degree of discretion.
Preferences
- Certification in Public Records or Records Management. (preferred)
- Experience with enterprise records tracking databases or workflow automation tools. (preferred)
General Information
- Regular | Full-Time
- Salary: To be discussed at interview
9900 Northwest Freeway, Houston, TX 77092
Physical Demands and Environmental Exposure:
- Prolonged sitting for extended periods of time.
- Occasional ascending/descending stairs.
- Occasional walking up and down steep slopes of ditches or on rough and uneven surfaces or ground, such as sloping terrain, plowed or furrowed areas, or construction sites.
- Occasional stooping, bending, reaching, lifting, and carrying of items up to 11 pounds and occasional lifting of up to 20 pounds.
- Occasional sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
- Occasional driving of a vehicle with automatic controls.
- Work is performed indoors in a typical office environment with acceptable lighting, temperature, air conditions, and noise levels.
- Extensive use of a video display terminal (computer monitor).
- May be exposed to fluids, compounds, or chemicals used in cleaning offices and/or work areas.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave
- Sick Leave
- 457 Deferred Compensation Plan
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by department.
Requirements
- Ability to work in a team
- Experience in similar projects
- Time management skills
- Deep understanding of the related industry
Company Address
| Province | Houston TX |
| City | Lazybrook - Timbergrove area |
| Google Map | Google Map |
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